A reliable data room software offers a secure and simple method of sharing sensitive information. It allows companies to track the activities of users and protect sensitive data from ransomware. It also offers a variety of tools to ensure that security of data throughout the duration of the project. It includes a digital rights management system that is advanced with file encryption, file encryption and dynamic watermarking. Some vendors also provide multilingual interfaces and phone support from landlines, making cross-board collaboration much easier.
Top-rated virtual datarooms offer a variety reporting options that allow users to gain insight into the data they are sharing. The detailed reports list the documents that are viewed, their number of times they’ve been accessed, and who’s viewing them. Other reports include a heatmap which displays the most popular documents for participants, as well providing an overview of group activity.
In addition, the best data rooms have granular access permissions and two-factor authentication. They also allow you to restrict access to certain IPs and limit the time that people can view documents. The top-rated vendors also offer different levels of redaction which allows you to easily identify and remove sensitive information from documents.
Some vendors offer customizable templates to allow users to customize the collaborative workspace. For instance, you can add a logo and dashboard image, change the color of the user interface, and select an invitation email template. These tools can allow a VDR more comfortable for users and increase its usability. Additionally, some vendors’ solutions include AI-powered redaction that makes it easier and more accurate to delete sensitive data.